Views and filters
One database, many ways to see it — and where each control lives.
A database holds one set of records; views are different ways of looking at them. Each view keeps its own layout, filters, sorts, grouping, and visible fields — so the same task database can be a triage table for you and a status board for the team, at the same time, over identical data.
Views are tabs along the top of a database. Click + at the end of the row
to add one; click the gear to the right of the tabs to configure the active
one.
Where everything lives
| What you want | Where it is |
|---|---|
| A different layout — table, list, board, gallery, calendar, timeline, chart | + on the tab row, or right-click a tab → change layout |
| Show fewer records | View settings → Filter |
| Change the order | View settings → Sort |
| Split into sections | View settings → Group |
| Show or hide fields | View settings → Properties |
| Highlight records that match a rule | View settings → Conditional formatting |
The full reference
This page is the map. The detail lives in the reference section:
- Every view type — all seven layouts, what each needs, and what each can be configured to do
- Filtering records — every operator, per field type
- Sorting records — single and multi-level ordering
- Grouping records — sections, board columns, and grouping by a relation
- Working with views — tabs, personal versus shared, locking, and linking
Fields and the records themselves are covered in Databases basics and Every field type; connecting records across databases is in Relations and formulas.